• Share projects with groups with a more restrictive visibility level
• Share a project with a group
• Prevent project sharing

Share projects with other groups

You can share projects with other groups. This makes it possible to add a group of users to a project with a single action.

For example, if Project A belongs to Group 1, the members of Group 1 have access to the project. If Project A already belongs to another Group 2, the owner of Group 2 can share Project A with Group 1, so that both members of Group 1 and Group 2 have access to the project.

When a project is shared with a group:

• All group members, including members of subgroups or projects that belong to the group, are assigned the same role in the project. Each member’s role is displayed in Project information > Members, in the Max role column. When sharing a project with a group, a user’s assigned Max role is the lowest of either:

  • The role assigned in the group membership.
  • The maximum role selected when sharing the project with the group.

  Assigning a higher maximum role to the group doesn’t give group users higher roles than the roles already assigned to them in the group.

• The group is listed in the Groups tab.
• The project is listed on the group dashboard.

Be aware of the restrictions that apply when you share projects with:

• Groups with a more restrictive visibility level.
• Restricted sharing.

Share projects with groups with a more restrictive visibility level

You can share projects only down the group’s organization structure. This means you can share a project with a group that has a more restrictive visibility level than the project, but not with a group that has a less restrictive visibility level.

For example, you can share:

• A public project with a private group.
• A public project with an internal group.
• An internal project with a private group.

This restriction applies to subgroups as well. For example, group/subgroup01/project:

• Can’t be shared with group.
• Can be shared with group/subgroup02 or group/subgroup01/subgroup03.

When you share a project with a group that has a more restrictive visibility level than the project:

• The group name is visible to all users that can view the project members page.
• Owners of the project have access to members of the group when they mention them in issues or merge requests.
• Project members who are direct or indirect members of the group can see group members listed in addition to members of the project.

Share a project with a group

You can share a project only with groups:

• Where you have an explicitly defined membership.
• That contain a nested subgroup or project you have an explicitly defined role for.
• You are an administrator of.

To share a project with a group:

1. On the top bar, select Main menu > Projects and find your project.
2. In the left navigation menu, select Project information > Members.
3. Select Invite a group.
4. Select a group you want to add to the project.
5. Select a role you want to assign to the group.
6. Optional. Select an Access expiration date.
7. Select Invite.

Prevent project sharing

For more information, see Prevent a project from being shared with groups.